OHIO MEDICAID INFORMATION TECHNOLOGY SYSTEM: INFANT MORTALITY LEAD ENTITY WEB PORTAL USER AGREEMENT
This User Account Agreement (Agreement) is made by and between the State of Ohio Department of Medicaid (ODM), and an Infant Mortality Lead Entity with a data sharing agreement approved by ODM who has signed up for an account on this website (User).
This Agreement becomes effective upon User acknowledgment/approval and shall remain in effect until January 1, 2099, or until terminated with or without cause by either ODM or User.
Pursuant to the terms of this Agreement, User is authorized to access certain confidential Medicaid data through the use of the Ohio Medicaid Information Technology System: Provider Web Portal (OH MITS) including system inquiry, on-line update, printed reports, ad hoc reporting, CD reports and other functions as determined by ODM.
User agrees to comply with all applicable federal and state laws, rules and regulations when creating, receiving, maintaining, or transmitting information within OH MITS including but not limited to federal and state Medicaid confidentiality laws and all applicable provisions of the Health Insurance Portability and Accountability Act (HIPAA).
User agrees to use appropriate administrative, technical, and physical safeguards to prevent any use and/or disclosure/re-disclosure of information retrieved from OH MITS that is not permitted or provided for by this Agreement.
User agrees not to use any automated script to submit any form or other automated entry into OH MITS. User agrees that User will not use any robot, spider, scraper or other automated means to access OH MITS for any purpose, including, but not limited to performing “offline” searches and mirroring, without the express written permission of ODM.
User agrees that User will not:
any action that is likely to impose an unreasonable or
disproportionately large load on ODM infrastructure, including
or attempt to interfere with the proper working of OH MITS or any
activities conducted on OH MITS;
data from OH MITS for any purpose whatsoever; or
any measures ODM may use to prevent or restrict access to OH
User shall only use and/or
disclose/re-disclose information from the OH MITS to perform
obligations and responsibilities as authorized by ODM and set out
in this agreement.
User agrees that, in accordance with
applicable state and federal law, information may be retrieved from
the OH MITS and used solely for the following purposes:
- Establishing if an individual is enrolled in a Managed Care Plan when that individual is enrolled in one of the community’s interventions in order to timely notify the individual’s Managed Care Plan;
- Verifying ongoing Medicaid eligibility and Managed Care Plan enrollment in order to facilitate referrals to needed Medicaid services and supports offered by community providers or the enrolling Managed Care Plan;
- Providing eligible recipients with community-based interventions funded by the Ohio Department of Medicaid and the Ohio Medicaid Managed Care Plans for the awarded and approved infant mortality lead entity applications through the request for applications titled “the coordinated community approaches to target the disparity in the African American infant mortality rate” awarded in 2019; and
- Providing confidential information from the OH MITS to a third party after receiving prior written approval from ODM.
User understands that the use or
disclosure of information retrieved from the OH MITS for purposes
other than those related above could result in termination of
access, sanctions and/or criminal charges against violator(s). The
following are some prohibited uses of confidential information
obtained from OH MITS. This list includes the following but is not
of confidential information obtained from OH MITS to unauthorized
permitting unauthorized access by others;
of confidential information obtained from OH MITS as a locator
service for law enforcement, child support enforcement, or other
purposes not directly related to the Medicaid program and;
of confidential information obtained from OH MITS to determine if
a relative, friend, neighbor, or acquaintance is a Medicaid
applicant or recipient
User acknowledges that User is responsible
for any activity that occurs under User’s personal password, login,
or user ID.
acknowledges and agrees that only designated personnel and/or
agents shall be authorized to receive login ID(s) and passwords and that User shall make
sure that all authorized personnel and/or agents will be notified
of the obligations set out in this agreement in relation to
Medicaid confidential information obtained from OH MITS.
The User agrees to contact ODM
immediately in the event that the User learns that an authorized
password, login, or user ID is compromised.
In the event that User discovers that
confidential information from OH MITS was used, disclosed or
re-disclosed in violation of any provision of this agreement; the
User shall provide a written report to the ODM HIPAA Compliance
Office within five (5) calendar days of User becoming aware of the
violation. The report must include: (a) the nature of the
disclosure; (b) identification of the Protected Health Information
used or disclosed; (c) the individual(s) who made and received the
disclosure and; (d) any corrective action taken to prevent further
disclosure(s) and to mitigate the effect of the improper
User acknowledges and agrees that ODM
may, in its sole discretion and without notice, terminate or limit
User’s access to OH MITS based upon ODM’s information or belief
that User is violating the terms of this agreement.
ODM reserves the right to edit, update,
or terminate this Agreement at any time without prior notice. All Confidentiality and HIPAA provisions of this Agreement shall survive the termination of this Agreement.